Webinar: The Board Secretary Role: Organizing, Planning, Tracking & Maintaining Accurate Board Meeting Records

October 23, 2025 3:00 pm - 4:30 pm 

The board secretary’s dynamic role is key to ensuring that the board meets their responsibilities.
It involves and affects administration of corporate governance, director liability, communication with directors and management, policy review oversight, obtaining and maintaining annual documentation, compliance issues, and more. Get the lowdown with this upbeat, detailed program.
 
AFTER THIS WEBINAR YOU’LL BE ABLE TO:

• Detail the daily, monthly, quarterly, and annual responsibilities of a board secretary
• Document board oversight of your institution’s risk management program
• Effectively establish the agendas and distribute the board package
• Track items for board review
• Use provided tips and best practices to craft your board minutes
• Understand the benefits of electronic board packages

WEBINAR DETAILS

The board secretary’s role goes far beyond just being the “note taker” at board meetings. The job often entails being the chief organizer, ensuring compliance requirements are met, understanding governance issues, planning meetings, developing reports, and preserving corporate records.

This session will provide the information and tools needed to be a successful board secretary. It will review responsibilities and provide best practices to enhance administration of corporate governance, including establishing an agenda, delivering the board package, scribing contemporaneous meeting notes, and documenting the details in the official minutes. In addition, it will provide guidance and tips for becoming more effective and efficient, provide tools to facilitate success, and detail best practices for documenting “healthy debate” and discussion that occurs during a board meeting.

WHO SHOULD ATTEND?

This informative session is designed for board secretaries, corporate secretaries, senior management, and directors.

TAKE-AWAY TOOLKIT

• Board training documentation record
• Sample policy review and training schedule
• Sample electronic board package policy language and procedures
• Employee training log
• Interactive quiz
• PDF of slides and speaker’s contact info for follow-up questions
• Attendance certificate provided to self-report CE credits

Speaker: Dawn Kincaid, Brode Consulting Services, Inc.

Dawn Kincaid began her banking career while attending The Ohio State University. She has over 20 years’ experience in client service, operations, information technology, administrative and board relations, marketing, and compliance. Most recently Dawn served as the Senior Vice President of Operations for a central-Ohio-based community bank, where she created and refined policies and procedures, conducted self-audits and risk assessments, and organized the implementation of new products and services. 

Dawn has served in the roles of Compliance, BSA/AML, CRA, Privacy, and Security Officer. She has led training initiatives, prepared due diligence information, completed a variety of regulatory applications, coordinated internal and external audits and exams, and presented for numerous state associations.

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