Webinar: The Board Secretary's Role: Organizing, Planning, Tracking & Maintaining Accurate Minutes
October 29, 2024 3:00 pm - 4:30 pm
Board secretaries hold the keys to the kingdom in their hands.
Their actions or inactions, particularly with board minutes, can potentially expose your financial institution to litigation, loss, and reputational damage. This thorough training will address proper procedure, compliance, and minute-taking, and include sample policy review and a training schedule among the take-away tools.
AFTER THIS WEBINAR YOU’LL BE ABLE TO:
- Detail the board secretary’s daily, monthly, quarterly, and annual responsibilities
- Document board oversight of the institution’s risk management program
- Address how to establish the agendas and distribute the board package
- Track items for board review
- Use provided tips and best practices to craft board minutes
- Understand the benefits of electronic board packages
WEBINAR DETAILS
The board secretary’s role goes far beyond being the “note taker” at board meetings. The job often entails being the chief organizer, ensuring compliance requirements are met, understanding governance issues, planning meetings, developing reports, and preserving corporate records. Many of the duties involve ensuring the board is meeting its responsibilities.
This session will provide the information and tools needed to be a successful board secretary. It will review essential tasks and provide best practices to enhance administration of corporate governance, including establishing an agenda, delivering the board package, scribing contemporaneous meeting notes, and documenting the details in the official minutes. It will also review best practices for documenting “healthy debate” and discussion that may occur during a board meeting and provide guidance and tips for becoming more effective and efficient. Tools will be provided to enhance organization.
WHO SHOULD ATTEND?
This informative session is designed for board secretaries, corporate secretaries, senior management, and directors.
TAKE-AWAY TOOLKIT
- Board training documentation record
- Sample policy review and training schedule
- Sample electronic board package policy language and procedures
- Employee training log
- Interactive quiz
- PDF of slides and speaker’s contact info for follow-up questions
- Attendance certificate provided to self-report CE credits
Speaker: Dawn Kincaid, Brode Consulting Services, Inc.
Dawn Kincaid began her banking career while attending The Ohio State University. She has over 20 years’ experience in client service, operations, information technology, administrative and board relations, marketing, and compliance. Most recently Dawn served as the Senior Vice President of Operations for a central-Ohio-based community bank, where she created and refined policies and procedures, conducted self-audits and risk assessments, and organized the implementation of new products and services.
Dawn has served in the roles of Compliance, BSA/AML, CRA, Privacy, and Security Officer. She has led training initiatives, prepared due diligence information, completed a variety of regulatory applications, coordinated internal and external audits and exams, and presented for numerous state associations.