Webinar: Record Retention in the Digital Age: What to Keep, When to Destroy, What Holds Up in Court?
August 21, 2024 3:00 pm - 4:30 pm
Record retention is serious business – and the electronic age further muddies the waters. Do you know which imaged documents should be kept – or destroyed?
Are you complying with your institution’s policy? Does your policy address e-records? Does an imaged document carry the same weight as the original? Uncertain? Attend this webinar to learn the answers to these questions and more.
AFTER THIS WEBINAR YOU’LL BE ABLE TO:
- Understand when an imaged document is legally enforceable and when an originally signed document must be retained
- Determine when it is permissible to deliver disclosures, contracts, and statements electronically
- Analyze your financial institution’s operational requirements regarding electronic records
- Develop record retention policies for electronic and imaged documents
- Understand the requirements of the federal Electronic Signatures in Global and National Commerce Act (E-SIGN Act)
WEBINAR DETAILS
Although the new digital age can make transactions more convenient, it also complicates record retention for financial institutions. Every day, your institution processes many electronic documents and records and relies on numerous imaged documents. Not all imaged documents are treated the same under the law. Do you know which originally signed documents must be retained and which can be destroyed after they are imaged? It’s more important than ever to understand the rules regarding electronic and imaged documents to adequately protect your financial institution.
WHO SHOULD ATTEND?
This informative session is designed for deposit and loan personnel, including retail officers, commercial officers, technology staff, service personnel, attorneys, compliance officers, auditors, managers, and others involved in creating record retention policies and responding to document requests.
TAKE-AWAY TOOLKIT
- Sample language you can add to existing document retention policy to authorize use of imaged documents
- Special provisions to obtain consumer consent for the use of electronic documents
- Employee training log
- Interactive quiz
- PDF of slides and speaker’s contact info for follow-up questions
- Attendance certificate provided to self-report CE credits
Speaker: Elizabeth Fast, Spencer Fane LLP
Elizabeth Fast is a partner with Spencer Fane LLP where she specializes in the representation of financial institutions. Elizabeth is the head of the firm’s training division. She received her law degree from the University of Kansas and her undergraduate degree from Pittsburg State University. In addition, she has a Master of Business Administration degree and she is a Certified Public Accountant. Before joining Spencer Fane, she was General Counsel, Senior Vice President, and Corporate Secretary of a $9 billion bank with more than 130 branches, where she managed all legal, regulatory, and compliance functions.