Webinar: Record Retention Policy & Timeframes
August 19, 2025 3:00 pm - 4:30 pm
Record retention is serious business.
Are you complying with your institution’s policy? Are you retaining documents for the proper amount of time? Or are you hanging onto “special” items that are past their destruction date? Join us to learn more from a legal expert.
AFTER THIS WEBINAR YOU’LL BE ABLE TO:
- Understand the elements of an effective record retention policy
- Explain the designated time periods for retention under each of the various relevant laws
- Determine retention time periods for documents that do not fit within a specific category
- Recognize the special record retention rules when regulatory action or litigation is threatened
WEBINAR DETAILS
Various federal and state laws mandate the retention of specific documents and records for a designated time period. Unfortunately, these laws overlap and conflict, causing confusion. In the past, some institutions simply retained all records permanently “to be on the safe side.” That isn’t practical today and retaining all records can actually cause harm. All institutions must have a systematic record retention and destruction policy to comply with the law. This webinar will explain the legal retention period requirements and the practical considerations for both electronic and paper document retention and destruction.
WHO SHOULD ATTEND?
This informative session is designed for deposit and loan staff, operations personnel, compliance staff, managers, auditors, and anyone else responsible for creating record retention policies and responding to document requests.
TAKE-AWAY TOOLKIT
- Sample record retention policy, including the specific time periods mandated by federal law
- Supplemental handout covering your state’s specific time period requirements
- Employee training log
- Interactive quiz
- PDF of slides and speaker’s contact info for follow-up questions
- Attendance certificate provided to self-report CE credits
Speaker: Shelli Clarkston, Spencer Fane LLP
Shelli Clarkston is an attorney with Spencer Fane LLP where she provides financial institutions with proactive legal counsel on regulatory and compliance matters. She received her law degrees from the University of Missouri – Kansas City and her undergraduate degree from the University of Nebraska – Lincoln. In addition, she has a master’s degree from Doane University.
Before joining Spencer Fane, Shelli was the Risk and Compliance Officer for a financial services technology platform with one of the world’s largest technology companies. She oversaw the platform’s regulatory compliance and handled all risk-related matters. She also has experience as general counsel for a community bank, where she managed all legal, regulatory, compliance, and corporate matters.